Step One: Preparation

MAKE SURE YOU’VE COMPLETED ALL SIX PAGES OF MY FIRST INSTRUCTIONAL, Prepare Your Manuscript, BEFORE YOU BEGIN THIS GUIDE TO EBOOK FORMATTING.

Change View
You’re probably looking at your book in Print Layout: one A4 page after another. I find this unhelpful when preparing an eBook as it reinforces the traditional concept of a page, which simply won’t exist in your final eBook. You may find it easier to switch to Web Layout, which can be accessed via the View tab:

web-layout

If you click on this, your document will be displayed as a continuous stream of text without artificial page breaks.

This doesn’t change anything about the document itself, just how you view it on the screen. It isn’t an essential step to formatting an eBook. However, if you do keep your book in Print Layout, bear in mind that the A4 pages you see won’t appear on your final eBook.

Turn Autoformat and Autocorrect Options Off
Word loves to impose its own ideas about formatting and correct your work as it sees fit. In everyday life, this can be helpful, such as with automated spelling corrections. However, preparing a file for upload as an eBook is all about tightly controlling formatting. In this environment, the last thing you want is Word deciding to override the instructions you give it and impose its own automated formatting rules. It’s therefore advisable to disable autoformat and autocorrect functions. To do this:

1. Go to the top-left of your screen and click on File (or the Office Button Office Button.png if you’re working in Word 2007):

file

2. Select Options or Word Options (depending on your version of Word):

options

3. In the Word Options dialog box, select Proofing, then, AutoCorrect Options

word-options

N.B. in Word 2000/2003, these features are accessed via Tools -> Autocorrect.

4. Click on the AutoFormat tab and deselect the four options under Apply (Built-in Heading styles, Automatic bulleted lists, List styles and Other paragraph styles).

5. Click on the AutoFormat As You Type tab and untick all boxes, except “Straight quotes” with “Smart quotes”.

6. On the AutoCorrect tab, untick all the boxes.

7. Press OK and then OK again at the bottom of the Word Options box:

OK then ok.JPG

Turn Off Track Changes
This is a function often used to monitor changes during the editing process. To ensure it’s turned off, select the Review tab and locate Track Changes (in the Tracking section):

track changes.JPG

If it’s highlighted, click on it to turn it off.

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Now turn to the next page of this instructional: Remove Complex Formatting